Welcome to our Productivity Tip of the Day, where we summarize the best articles from across the web, and extract the key tips and tricks that will help your productivity.
9 Ways to Break Up Your Work to Stay Focused and Productive
by Sarah Landrum (@SarahLandrum)
Key Takeaway: Breaking down your work makes large projects more manageable and helps you stay focused, motivated and productive throughout the day.
Tips & Tricks:
- Create a chain (and don’t break it). Break down a large task into multiple smaller tasks and when you accomplish one, put an X on your calendar. Having a row of X’s motivates you to keep going so that you keep your chain going.
- Use the workstation popcorn Split up daily tasks and tackle them at different locations to give your brain a break between them.
- Break down the workeach project into four components:
- Statement of work. What are you trying to accomplish and how?
- What phases do you need to go through to finish the project?
- What is the output needed to complete each phase?
- What are the specific tasks that need to be done to deliver the output?
- Use the Getting Things Done methodology.
- Write down ideas and tasks.
- Clarify how tasks need to be done.
- Prioritize tasks by their importance.
- Review your priorities.
- Get to work!
- Fill in these statements before you start your day. The answers will reveal the importance of each task to you.
- I must ___________.
- I should __________.
- I want to _________.
- Know your biological prime time. Work on your most important tasks when your energy is at its peak.
- Use the Action Method. For each task, add action steps, a list of information you might need, and whether the step needs to be done now or later.
- Try using the 1-3-5 list to prioritize your work. Every day you should complete one big task, three medium tasks, and five small tasks.
- Create a personal kanban by putting tasks in sticky notes and placing them into one of three columns, moving each note as needed:
- To-Do, for your future work
- Doing, for work in progress
- Done, for work that’s completed.